Japan: plan and deliver incentive groups, conferences, cultural evenings and seasonal events in Tokyo, Hakone, Kyoto and Osaka.
About Explera DMC
Explera DMC is a B2B destination management company (DMC). Travel agents and tour operators book hotels, transfers, tours, guides and events for their customers through Explera, and our teams in Thailand, Japan, South Korea, India and Hong Kong arrange and deliver those services. We also hire for remote roles open to candidates worldwide.
Role overview
We are seeking a creative and highly organised Event Coordinator to plan and deliver incentive groups, conferences, cultural evenings and seasonal events in Tokyo, Hakone, Kyoto and Osaka. Our partners bring incentive, MICE and wedding groups to Asia, and the event is often what guests remember most.
You will take each event from the partner's brief to the night itself: venue options, costings, run-of-show, supplier briefings and on-site delivery.
Key responsibilities
1. Proposals & costing
- Turn partner briefs into event proposals with venues, concepts and costings
- Prepare clear, on-time quotations with sales and contracting
2. Venue & supplier management
- Book and brief venues, caterers, AV, decor, entertainment and photographers
- Negotiate supplier terms and keep a vetted supplier list
3. Event delivery
- Write run-of-show documents and supplier schedules
- Be on site for set-up, the event and breakdown, including evenings and weekends
- Solve problems on the day before guests notice them
4. Budget & close-out
- Track event budgets and close out supplier invoices after the event
- Collect partner feedback and share a short post-event report
Requirements
- 2+ years coordinating events, MICE or weddings
- A network of event venues and suppliers in Japan
- Calm and organised under pressure, with strong attention to detail
- Japanese and business English
- Willing to work evenings, weekends and on site during events
- Valid right to work in Japan
Why join Explera DMC?
- Create signature events for international incentive and MICE groups
- Gain exposure to global travel markets and cross-border operations across Asia
- Be part of a dynamic, growing DMC with a strong compliance culture
- Autonomy to own your role and drive process improvements
Skills and Languages
Languages
- Japanese
- JLPT N2
- English
- Business
Skills
- Event planning
- MICE
- Budgeting
- Supplier management
- Run of show
Education
Graduate in any discipline; event or hospitality qualifications are a plus
Questions about this role
What does the Event Coordinator – Japan at Explera do?
Japan: plan and deliver incentive groups, conferences, cultural evenings and seasonal events in Tokyo, Hakone, Kyoto and Osaka. Day to day, the role includes: turn partner briefs into event proposals with venues, concepts and costings; prepare clear, on-time quotations with sales and contracting; book and brief venues, caterers, AV, decor, entertainment and photographers.
Where is the Event Coordinator – Japan role based, and is it remote?
Location: Tokyo, Japan. Work mode: Office. Employment: full-time. The role is with Explera Japan K.K., part of Explera Group, a B2B destination management company with offices in Thailand, Japan, South Korea, India and Hong Kong.
What experience and qualifications do I need?
Experience: 2–5 years. Education: Graduate in any discipline; event or hospitality qualifications are a plus. Languages: Japanese (JLPT N2), English (Business). Key requirement: 2+ years coordinating events, MICE or weddings.
What is the salary for the Event Coordinator – Japan?
¥260,000 – ¥380,000 / month. The final offer depends on your experience and interview and is confirmed in writing.
What are the working days and hours?
Monday to Friday, 09:00-18:00 with a 60-minute break (8 working hours a day). Overtime and any rota changes follow the employment contract and local law.
How do I apply for the Event Coordinator – Japan?
Apply online at https://career.expleradmc.com/jobs/event-coordinator-japan-tokyo-jpev26/apply. The form takes about 10 minutes: your details, CV and the role's questionnaire, plus the documents it asks for (usually a recent photo, a photo ID and your highest education certificate).
What is the hiring process?
1. Apply (10 min): send your profile and resume in about 10 minutes. 2. Screening (within 5 days): a recruiter reviews your application and may call for a short chat. 3. Interview (1–2 rounds): meet the hiring manager and team, online or in the office. 4. Offer (within 1 week): a written offer with salary, benefits and start date. 5. Welcome (first 30 days): onboarding with your team, systems access and a buddy.
When does this job close?
Applications close on 8 November 2026. Apply early: we review applications as they arrive.
