Price Japan holidays quickly and accurately for the travel agents and tour operators who book with Explera, from our Tokyo office.
About Explera DMC
Explera DMC is a premier Destination Management Company dedicated to delivering exceptional travel and event experiences worldwide. We operate with a global mindset while maintaining rigorous compliance standards.
Role overview
We are seeking a fast, detail-oriented Quotations Executive for our Japan desk in Tokyo. Explera is a B2B DMC: travel agents, tour operators and OTAs send us their clients' enquiries, and you will turn them into clear, accurate and competitive Japan quotations.
You will cost Japan itineraries for FIT travellers, families, honeymooners and groups from our contracted rates, revise them as partners change their plans, and hand confirmed files to operations. The role works closely with sales, contracting and operations, and suits someone who is quick with numbers and knows Japan well.
Key responsibilities
1. Quotations & costing
- Prepare accurate Japan quotations for FIT, family, honeymoon, MICE and group enquiries, the same business day wherever possible
- Cost hotels and ryokan, JR and Shinkansen travel, private and coach transfers, and luggage forwarding, guides, entrance fees, activities and meals from contracted and current rates
- Apply the correct markups, taxes, supplements and currency, and protect the agreed margin
- Revise quotations quickly when partners change dates, hotels, room types or group size
2. Itinerary design
- Build realistic day-by-day routings across Tokyo, Hakone, Kyoto, Osaka, Hiroshima and the Japanese Alps that respect travel times and opening days
- Suggest alternatives when hotels are full or prices rise, especially around cherry blossom, Golden Week, autumn leaves and New Year
- Write clear, well-presented proposals that partners can send straight to their clients
3. Rates & availability
- Check availability and option dates with suppliers and contracting before quoting
- Keep rate sheets, seasonal supplements and special offers up to date in the quoting templates
- Flag missing or expired rates to contracting quickly
4. Conversion & handover
- Follow up open quotations with sales and partner agents until they confirm or close
- Hand confirmed bookings to operations with complete, accurate files
- Track turnaround time, conversion rate and margin, and report them weekly
Requirements
- Minimum 2 years' experience in Japan quotations, costing, reservations or itinerary planning at a DMC, tour operator or travel agency
- Strong knowledge of Japan's main destinations, hotels and ryokan, transport and seasonal peaks
- Fluent written and spoken English; Japanese (JLPT N2)
- Fast and accurate with Excel costing; experience with a booking or quotation system
- Organised and calm under pressure, able to handle several enquiries at once and meet same-day deadlines
- Valid right to work in Japan
Why join Explera DMC?
- Own Japan pricing for partners across India, the Gulf and South-East Asia
- Familiarisation trips and site inspections across Japan
- Be part of a dynamic, growing DMC with a strong compliance culture
- Autonomy to own your role and drive process improvements
Skills and Languages
Languages
- English
- Fluent
- Japanese
- JLPT N2
Skills
- Japan quotations
- Itinerary costing
- Excel costing
- Hotel and transport rates
- B2B travel
- Booking systems
Education
Graduate in any discipline; tourism or hospitality qualifications are a plus
Questions about this role
What does the Quotations Executive – Japan at Explera do?
Price Japan holidays quickly and accurately for the travel agents and tour operators who book with Explera, from our Tokyo office. Day to day, the role includes: prepare accurate Japan quotations for FIT, family, honeymoon, MICE and group enquiries, the same business day wherever possible; cost hotels and ryokan, JR and Shinkansen travel, private and coach transfers, and luggage forwarding, guides, entrance fees, activities and meals from contracted and current rates; apply the correct markups, taxes, supplements and currency, and protect the agreed margin.
Where is the Quotations Executive – Japan role based, and is it remote?
Location: Tokyo, Japan. Work mode: Office. Employment: full-time. The role is with Explera Japan K.K., part of Explera Group, a B2B destination management company in Thailand, Japan, South Korea, Indonesia, India and Hong Kong.
What experience and qualifications do I need?
Experience: 2–6 years. Education: Graduate in any discipline; tourism or hospitality qualifications are a plus. Languages: English (Fluent), Japanese (JLPT N2). Key requirement: Minimum 2 years' experience in Japan quotations, costing, reservations or itinerary planning at a DMC, tour operator or travel agency.
What is the salary for the Quotations Executive – Japan?
The salary is discussed at interview and confirmed in a written offer. The application form asks for your current and expected salary.
How do I apply for the Quotations Executive – Japan?
Apply online at https://career.expleradmc.com/jobs/quotations-executive-japan-tokyo-jpqx26/apply. The form takes about 10 minutes: your details, CV and the role's questionnaire, plus the documents it asks for (usually a recent photo, a photo ID and your highest education certificate). You can also email your CV to hr@expleradmc.com with the job title in the subject line.
What is the hiring process?
1. Apply (10 min): send your profile and resume in about 10 minutes. 2. Screening (within 5 days): a recruiter reviews your application and may call for a short chat. 3. Interview (1–2 rounds): meet the hiring manager and team, online or in the office. 4. Offer (within 1 week): a written offer with salary, benefits and start date. 5. Welcome (first 30 days): onboarding with your team, systems access and a buddy.
When does this job close?
Applications close on 11 November 2026. Apply early: we review applications as they arrive.
